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A simple, turnkey software implementation process

Vodori’s implementation methodology was designed by experts with several years of experience in client services.

Vodori does in house implementation

Implementations are done in-house

By working directly with our team of specialists—never an outside consultancy—you benefit from the expertise and deep product knowledge required to configure our products in a way that best meets your business needs and ensures you’re getting the most out of the software. Our process incorporates best practices including:

  • frequent communication,

  • roles and responsibilities definition, and

  • effective risk mitigation strategies.

An overview of our software implementation process

Streamline how marketing, medical, legal, and regulatory professionals work together with modern MLR review software.

Kickoff
Configuration definition
UAT & validation
Training & launch
Starts with implementation kickoff

Kickoff

We’ll get to know one another and cover project objectives, timeline, communication plan, and a high-level configuration overview. A cadence of regular status meetings with the key project stakeholders will also be set to keep the implementation process moving forward.
implementation configuration

Configuration definition

During this working session, we gain a better understanding of your business process and how Vodori can be configured to support it. We’ll also provide consultation on industry best practices for an optimal setup.
implementation process

User Acceptance Testing (UAT) & validation

Using our UAT scripts, your team will log in to your sandbox environment to test Vodori and ensure everything is working as expected. Vodori is a validated platform; however, if your company requires additional validation testing, it can be completed at this stage.
vodori does training and launch

Training & launch

Our standard training is instructor-led and conducted by Vodori for all end users. Training will cover features important to the success of your team. Plan for more frequent check-ins 30 days post launch–during this time our team will provide hypercare services such as increased monitoring and quicker turnaround for configuration changes to ensure the systems meet your needs.
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“The Vodori team approached our implementation project with an open mind, enthusiasm and deep desire to exceed our expectations. Their attention to detail at every stage of the project added tons of value. If I were to offer advice to another enterprise organization planning to adopt Vodori, I would certainly and strongly recommend a YES, with a five star rating!”

Director, Global Medical Operations and Services Fortune 500 Pharmaceuticals Company

Read Reviews

Software implementation FAQs

How long will implementation take?

  • On average, implementations take between 4-6 weeks per product, depending on your organization’s needs and availability.
  • If you’d like to migrate content from another system or add an integration to an existing system, the implementation time will be longer.
  • Contact us to learn more about what your implementation process could look like.

How much of my time is required?

  • Your time investment will vary by week. 
  • On average, the system owner and review team representatives will need 3 hours per week.
  • End users should plan to attend a 30-90 minute training session based on their role before launch.

Who needs to be involved?

  • System owners: The system owner should be familiar with the current and desired promotional review process at your company. They provide useful guidance based on their knowledge of your company SOPs, review process, review team, and current systems in use. They also provide user access guidance.
  • IT & quality specialists: The IT and quality specialists are familiar with the technical systems and software quality processes at your company to ensure you are prepared for launch technically, supporting activities like SSO implementation and software validation.
  • Review team representatives: This team of 2-6 people should represent the various groups who participate in the review process (e.g., marketing, medical, legal, regulatory (MLR), promotional review committee (PRC)). They will assist with configuration definition and will complete user acceptance testing to ensure the configurations are set up as expected.
  • System users: Our standard training includes instructor-led training conducted by Vodori for all end users of each product.

Want to learn more about what implementations look like for our customers?

Read case study